SharePoint Group Management

We’ve noticed recently that in may SharePoint projects companies will develop static security solutions that don’t allow the organisation to move with the times.

Typically a company will set up a couple of security groups and will select these in the SharePoint Group Populator, but the membership of these groups remains static and the organization doesn’t benefit from either the SharePoint security model or features such as requesting access to or being granted access to limited site areas such as project or financial data delivered again through group membership.

Using groups to manage SharePoint access is most definitely the correct and best way to deploy SharePoint security but it shouldn’t end there.

Using GroupID 5.0’s Automate module the company can automatically maintain group memberships based on values held within the Active Directory, which means your SharePoint access is always up to date.

Additionally and just as importantly, the Self Service module in GroupID 5.0 allows the company to develop a group membership request and workflow solution as well as devolving areas of group management down to individual group owners (these could be managers responsible for specific SharePoint content access).

We’ll be developing a white paper and perhaps a podcast on this very subject soon, so keep a lookout for these.